Business Solution

AERIS has provided financial and procurement process re-engineering, financial analysis and project management for the District of Columbia.  The District was experiencing consistent difficulty meeting the mandate of the Prompt Payment Act.  AERIS made an in-depth examination of the process and tools that were in use.  We assessed the nature of their backlog (trends, aging, commonalities), identified bottlenecks and implemented new process rules.

AERIS found that the variety of disparate electronic tools in use lacked a critical element – the capacity to reconcile and track invoices and payments in a single system.  AERIS developed and deployed a custom Financial Tracking System that consolidated the data from the District’s procurement system, general ledger, receipt system, timekeeping information and invoice processing flow.  The system included tracking the status of all invoices and the means to document vendor communications.  We developed standard reports and delivered hundreds of ad hoc reports in support of the payment process, AFO, budget development and responses to various city offices.  As a result of our work, the average time from invoice receipt to payment decreased from 77 days to 15 days.  The District of Columbia decided to expand our process and system to include all departments within the agency.  AERIS employees were transitioned to full time employees for the client at the successful completion of the project.